Administrative Assistant

Onni Group of Companies • Vancouver, BC

14d

About The Position

We're looking for an organised, tech-savvy Administrative Assistant to support our leadership team. You'll report to and work closely under one of our Executive Assistants, and also pitch in with ad hoc admin for leaders across the business. A big part of this role is travel — you'll be booking and coordinating a lot of it, so a genuine interest in the logistics of travel planning will go a long way. Beyond that, we want someone who naturally gravitates towards new tools and AI, and who looks for smarter ways to get things done.

Requirements

• Genuinely into tech and AI tools — you use them, follow them, and look for ways to apply them
• Organised, detail-oriented, and good at juggling priorities
• Confident communicator — comfortable engaging with senior stakeholders and a variety of people across different environments, written and verbal
• Proactive and happy to work independently once pointed in the right direction
• Professional and discreet with sensitive information

Nice To Haves

• Experience with Smartsheet, Claude, ChatGPT, Concur, or travel booking apps
• Familiarity with Microsoft 365
• Any prior admin or EA support experience — internships count

Responsibilities

• Book and manage travel — flights, hotels, transfers, and itineraries
• Support calendar management and scheduling for leadership
• Process expenses and reconcile claims across teams
• Handle ordering and procurement requests (office supplies, equipment, subscriptions)
• Provide general admin support to team leaders as needed
• Use AI and productivity tools to work efficiently and improve how things run

Benefits

• Comprehensive benefits package that provides extended health care, dental care, vision care, life insurance and critical illness.
• Continuous learning opportunities with an annual educational allowance.
• Generous referral program raging from $500-$2500, depending on business need.
• Regular consistent team building activities and events.
• Discounts to local amenities and vendors
• Discounted hotel stays in multiple locations through our Hospitality offerings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed