Administrative Assistant - Kentucky Oaks Mall

Cafaro • Paducah, KY

8d

About The Position

Kentucky Oaks Mall is hiring a full-time Administrative Assistant to support the mall’s daily operations and help ensure its smooth functioning. The role supports the Mall Management Team with administrative tasks and contributes to a collaborative work environment and a positive experience for tenants and visitors. The ideal candidate is detail-oriented, proactive, independent, organized, and able to think critically and solve problems in a fast-paced environment.

Requirements

• At least 2 years of Accounts Payable experience, with strong knowledge and practical expertise in financial processing.
• Exceptional verbal and written communication skills.
• Excellent typing, proofreading, and grammatical skills.
• Strong attention to detail and meticulous work habits.
• Energetic and proactive work ethic, with the ability to self-motivate and manage multiple responsibilities efficiently.
• Professional attitude and strong customer-service orientation.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong data-entry skills, with accuracy and speed.
• Skill in 10-key data entry.
• Thorough understanding of the Internet, including advanced search engines and databases, as a research tool.

Nice To Haves

• Experience with Microsoft Word Compare and Redline features.
• Experience with JD Edwards or other ERP systems.
• Associate’s degree preferred.

Responsibilities

• Support the Mall Management Team with day-to-day operations and administrative tasks.
• Handle accounts payable, including accurate processing of invoices and payments.
• Organize and maintain filing systems so documents are properly sorted and accessible.
• Track employee time and ensure accurate timekeeping and reporting.
• Scan and organize documents for efficient and secure digital storage.
• Manage scheduling and calendaring, coordinating appointments and meetings.
• Process incoming and outgoing mail and distribute correspondence in a timely manner.

Benefits

• Competitive health care plan with low deductibles.
• Dental and vision insurance.
• Life and long-term disability insurance.
• Annual paid time off benefits.
• Comprehensive wellness plan that includes reimbursement for gym memberships.
• Nine paid holidays annually.
• Safe Harbor 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree