Administrative Assistant
Vertex Pharmaceuticals•Boston, MA
•Hybrid
About The Position
The Administrative Assistant provides office/business support to department and generally reports directly to a(n) Associate Director, Director or Senior Director-level manager.
Requirements
- Basic knowledge of Microsoft Office products
- Good time management and organizational skills to prioritize work and/or multi-task
- Attention to detail
- High school or secondary school education
- 2 years of experience or the equivalent combination of education and experience
Responsibilities
- Schedules meetings, secures conference rooms and orders catering for assigned personnel
- Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
- Assists with booking flights/hotels and completing expense reports for assigned personnel
- Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; handles routine and straightforward requests and routes advanced items to more senior personnel
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with onboarding of new employees into assigned department
Benefits
- annual bonus
- annual equity awards
- overtime pay
- medical
- dental
- vision benefits
- generous paid time off
- a week-long company shutdown in the Summer and the Winter
- educational assistance programs
- student loan repayment
- a generous commuting subsidy
- matching charitable donations
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
