Administrative Assistant

Life Care Services•Savannah, GA

4d•Onsite

About The Position

When you work at The Marshes of Skidaway Island, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! We are currently seeking an outstanding Part Time Administrative Assistant for our Facilities Operations Department. Our hospitality-oriented employees enjoy working in a beautiful, resort-like environment, with a competitive salary and benefits package, scholarship opportunities, annual holiday bonus and more.

Requirements

Ability to understand and follow instructions in English, communicate effectively and perform basic arithmetic.
High School graduate with advanced trade school and continuing education background needed.
High level of customer service orientation.
Must have excellent Excel and Microsoft Office computer skills.
Must be able multitask several excel spreadsheets simultaneously.
Sufficient computer literacy to be able to learn new software programs rapidly.
Will require Drug Screen and Background Investigation

Responsibilities

Compile and maintain asset list to include but not be limited to serial numbers, model numbers, location of the equipment, manufacturer and service contacts, purchase price, areas served by a piece of equipment or any special mode of operation.
Research manufacturer and or internet for O&M manuals, parts list, drawings. Etc.
Preparing, logging, and issuing approved purchase orders.
Order supplies and materials as requested.
Order appliances and add assets into the Worxhub System.
Receiving material and supplies.
Entering supplies into inventory and balancing inventory.
Establish and monitor just in time system for supplies.
Maintain Health Center QAPI survey logs and ensure required tests and inspections are done on schedule.
Notify Director of any delays that may impact target dates.
Answer phones and follow up with Director.
Prepares and maintains reports for Property Committee Meetings, reports as requested from E.D., Director, or residents.
Enter and maintain the capital budget, operating budget, and PO log.
Reconcile credit card accounts.
Gather resident charges and log and submit to Accounting.
Other duties assigned.