Administrative Assistant – TO16

Olgoonik Corporation•New Cumberland, PA

11d

About The Position

The Administrative Assistant performs diverse administrative tasks in support of the worksite and provides support for its day-to-day operations. The role provides logistical and general administrative support, handles front-desk communications and visitors, prepares and edits office documents, and supports meetings, events, reporting, document management, and projects. Some domestic and international travel may be required based on business demands.

Requirements

High school diploma required.
Five years of progressively responsible administrative experience.
Intermediate knowledge of and experience with office and administrative functions, practices, and procedures.
Highly organized with attention to detail.
Excellent command of the English language.
Excellent oral and written communication skills for interfacing with personnel at all levels.
Intermediate knowledge of and experience with word processing, databases, and spreadsheets.
Thorough knowledge of Microsoft Word and PowerPoint; solid Excel experience is required.
Ability to operate office equipment, including PCs, fax machines, phones, and copying machines.
Ability to handle multiple tasks simultaneously.
Ability to understand spoken directions, read directions, and work as a team player.
Valid driver’s license.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Provide logistical and general support for diverse administrative tasks.
Serve as the primary front-desk point of contact for callers and visitors; answer, screen, route, and direct calls as appropriate.
Prepare and edit charts, spreadsheets, memos, standard operating procedures, and other general office materials.
Assist with data analysis to identify and resolve issues.
Attend meetings and capture and distribute meeting minutes.
Process incoming and outgoing correspondence, including mail and packages, according to procedure.
Compose routine and non-routine business documents.
Perform filing and general clerical functions.
Schedule meetings and events using Outlook Calendar.
Arrange and prepare meetings and events, including setting up conference rooms and teleconference lines and preparing supporting documentation.
Prepare agendas, presentation materials, meeting requests, and meeting minutes.
Compile input for and draft or organize reports.
Measure and assess metrics to inform strategy.
Ensure effective document management.
Provide project and other administrative support as required.
Perform special assignments upon request.