Administrative Assistant – TO16

Olgoonik Corporation•New Cumberland, PA

11d

About The Position

The Administrative Assistant performs diverse administrative tasks in support of a worksite’s day-to-day operations. The role provides logistical and general administrative support, serves as the primary front-desk contact for callers and visitors, and supports meetings, events, documents, correspondence, reporting, metrics, projects, and other administrative needs. The position works in a general office environment and may require domestic and international travel based on business demands. Supervisory responsibilities are not anticipated.

Requirements

High school diploma.
Five years of progressively responsible administrative experience.
Intermediate knowledge of and experience with office and administrative functions, practices, and procedures.
Strong organization and attention to detail.
Excellent command of the English language and oral and written communication skills for interacting with personnel at all levels.
Intermediate knowledge of and experience with word processing, databases, and spreadsheets.
Ability to operate office equipment, including PCs, fax machines, phones, and copying machines.
Thorough knowledge of Microsoft Word and PowerPoint; solid Excel experience is required.
Ability to handle multiple tasks simultaneously.
Valid driver's license.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Provide logistical and general support for diverse administrative tasks and day-to-day worksite operations.
Serve as the primary front-desk point of contact for callers and visitors; answer, screen, route, and direct calls as appropriate.
Prepare and edit charts, spreadsheets, memos, standard operating procedures, and other general office documents and materials.
Assist with data analysis to identify and resolve issues, and measure and assess metrics to inform strategy.
Attend meetings and capture and distribute meeting minutes.
Process incoming and outgoing correspondence, including mail and packages, according to procedure.
Compose routine and non-routine business documents.
Perform filing and general clerical functions.
Schedule meetings and events using Outlook Calendar.
Arrange and prepare meetings and events, including setting up conference rooms and teleconference lines and preparing supporting documentation.
Prepare agendas, presentation materials, meeting requests, and meeting minutes.
Compile input for and draft or organize a variety of reports.
Ensure effective document management.
Provide project support and other administrative support as required.
Perform special assignments upon request.