Administrative Assistant

Valeo•San Mateo, CA

10h•Onsite

About The Position

Valeo is a global tech company focused on reinventing mobility through innovative solutions for greener, safer, and smarter transportation. As an Administrative Assistant for the San Mateo site, you will support approximately 40 creative team members by managing key administrative tasks. This is a full-time, onsite role, five days a week.

Requirements

Experience with administrative work for teams of >20 people.
Experience working with purchasing systems.
Experience with shipping packages and dealing with shippers.
Proficiency in Google G-suite tools.
High School degree.

Nice To Haves

Additional qualification as an Administrative assistant or Secretary.

Responsibilities

Assist directors and/or managers with administrative organization tasks, including managing diaries, reminders, presentations, meetings, travel, and visas.
Regularly sort paper and electronic files.
Track purchase orders, stationery supplies, and other site-related items.
Greet visitors, customers, and suppliers, direct them, take messages, and schedule meetings.
Monitor the reporting of certain indicators and maintain updated dashboards.
Collaborate with contacts from different departments, potentially in a bilingual context.
Perform additional administrative activities for support services such as HR, Purchasing, Vehicle fleet, and reception.
Organize and manage events for a department, service, or sector.
Organize files and maintain site postings and information pages.
Manage the purchasing of all site supplies, including placing orders in EProc, using Pcards, tracking expenses, and completing related expense reports.
Purchase office supplies, snacks, coffee, and ensure adequate stock levels.
Assist with shipping by arranging labels, packaging, and coordinating pickups and deliveries.
Organize and manage events for the site.
Oversee the monthly health and safety checklist and address any discrepancies.
Maintain site organization and cleanliness, assisting staff with storage needs.
Coordinate maintenance needs with the landlord.