Administrative Assistant

Labcorp•Madison, WI

6d•Onsite

About The Position

Labcorp is seeking an Administrative Assistant to join our Metrology team in Madison, WI! The Administrative Assistant provides administrative support for the manager and the staff of the department. This role involves maintaining databases, managing orders and invoices, preparing shipping documents, assisting with file management, scheduling, and coordinating controlled documents.

Requirements

Associate’s degree
2 years or more of administrative experience
Good computer skills including ability to manage electronic work order tickets
Strong knowledge of office software (e.g., Microsoft® Office)
Excellent written and verbal communication skills

Nice To Haves

3 months or more of experience with Veeva Systems software
1 year or more of experience in providing internal customer
Flexible to work overtime as needed
Comfortable working in Animal Research facility

Responsibilities

Maintains the data base for equipment calibrations and maintenance reports as required
Act as the department RCP (Requestor Contact Person for Sourcing and Supply Management), including entering orders into FSA, desktop receiving, and approving invoices as required
Serve as a front-line information source for internal and external customers
Prepare documents for shipping equipment for calibration and/or repair and manage record keeping for the shipping process as required
Assists in the management of departmental files, forms, SOP’s and archive departmental records as required
Support efforts in scheduling activities (e.g., contractor visits, scheduling meetings, maintaining calendars, agendas & minutes, etc.)
Assist with employee training file documentation as needed
Serve as Document Coordinator for Metrology and Facilities controlled documents
Perform other related duties as assigned