Temporary Administrative Assistant

CBIZ

23h•Onsite

About The Position

The Administrative Assistant will be responsible for preparing various documents, including invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets, and presentations. This role involves reading and analyzing incoming documents to determine significance and planning their distribution. The position also includes document scanning and processing, performing project work, and filing/retrieving documents, records, and reports. Additionally, the Administrative Assistant will greet visitors, manage access, perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping. They will also prepare agendas, make arrangements for business meetings, and handle travel arrangements for executives as requested. Additional responsibilities may be assigned.

Requirements

High school diploma or GED
2 years experience in office environment and preferably performing as an administrative assistant
Must have knowledge of administrative procedures
Proficient use of applicable technology
Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

Responsibilities

Prepare various documents which may include invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
Read and analyze incoming memos, submissions, mail and reports to determine significance; plan distribution
Perform document scanning and processing
Perform project work
File and retrieve documents, records, and reports
Greet visitors and assess access to specific individuals
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Prepare agendas and make arrangements for business meetings
Make travel arrangements for executives as requested
Additional responsibilities as assigned