Administrative Assistant

Cottage Health • Santa Barbara, CA

4d • Onsite

About The Position

Santa Barbara Cottage Hospital seeks a temporary Administrative Assistant for their Medical Education department responsible for providing administrative support and developing workflow processes and systems. The role involves composing correspondence, coordinating travel, entering data, scheduling meetings, transcribing minutes, handling phone calls, and gathering information for reports and presentations.

Requirements

• Intermediate Word, Excel and Outlook skills
• Minimum 45 wpm keyboarding / typing speed
• 1-3 years of related work experience

Nice To Haves

• Microsoft PowerPoint

Responsibilities

• Composes correspondence without draft contents.
• Coordinates travel arrangements and other duties or projects as needed.
• Enters data into a database, provides summary reports, and adds fields as necessary.
• Schedules meetings and appointments.
• Transcribes minutes of meetings.
• Answers, screens, and initiates phone calls rerouting inquiries for department.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree