PT Administrative Assistant (Maritime)

San Jacinto•La Porte, TX

2d•Onsite

About The Position

This is a part-time Administrative Assistant position within the Maritime department. The role involves providing front desk support, managing student inquiries and registrations, maintaining student records, and offering general administrative assistance to faculty and staff. The position requires a high school diploma or equivalent and two years of office, clerical, or administrative support experience. A professional demeanor, strong communication and organizational skills, and proficiency in Microsoft Office are essential. The role is primarily on-site with very limited remote work opportunities.

Requirements

Ability to demonstrate the College values
Must project a professional image, have excellent telephone etiquette and communication skills
Must be extremely accurate and have excellent proofreading, grammar and spelling skills
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
High school diploma or equivalent
Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Nice To Haves

One year of specialized or technical training beyond high school
One or more years in a higher education environment
Bilingual candidates are encouraged to apply.

Responsibilities

Answer incoming telephone calls, provide information, route calls to appropriate personnel, and take accurate messages.
Greet students, visitors, and community members at the front desk and assist with inquiries regarding courses, registration requirements, schedules, and services.
Monitor and respond to department email inquiries, provide timely and professional customer service to students and the public.
Assist students with course registration processes and enter registration information into student information system.
Maintain, organize, file, and retrieve student records while ensuring compliance with applicable confidentiality and record retention requirements.
Provide general administrative support including data entry, preparing correspondence, updating records, and maintaining office files.
Assist faculty and staff with administrative tasks and special projects as assigned.
Maintain reception area materials, forms, and informational resources for students and visitors.
Assist with student orientations, information sessions, recruiting events, and other departmental activities as needed.
Perform other duties as assigned that support department operations and student services.