Senior Administrative Assistant

Gallagher•Wakefield, MA

11d•Onsite

About The Position

Our Administrative Assistant oversees routine and advanced duties for other professionals by working with administrators and other employees to organize files, create correspondence and prepare reports or documents. An administrative assistant may also be responsible for helping to plan events and managing their supervisors’ schedules. By completing a range of clerical tasks, it helps ensure the smooth operation of the office and supports team efficiency at multiple locations. This is a full-time onsite position based out of our Wakefield, MA office.

Requirements

High school diploma and 5 years of related experience required.
Incumbents in this position possess excellent organizational skills and can handle multiple tasks, simultaneously.
Proficiency in Microsoft Office (Word, Excel and Outlook) is required.

Nice To Haves

Behaviors: Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously. Need to possess strong verbal and written communication skills.

Responsibilities

Perform various administrative tasks such as data entry, generate regularly scheduled reports, maintain and order office supplies and equipment
Welcome, assist and be the point of contact for employees, clients, vendors, and other external parties to maintain positive relationships
Assist with the coordination and execution of events and projects
Provide support to various team members, projects, and departments
Ensuring the office remains clean, organized, and presentable for both employees, clients, vendors and other external parties
Continuously improving administrative processes and procedures to enhance efficiency and productivity within the office
Manage schedules, appointments, and meetings for advisors or managers, ensuring smooth daily operations using the CRM and Outlook
Coordinate meeting logistics, scheduling and confirming appointments
Manage client relationships via courtesy calls, birthday cards, referral gifts, flowers, etc. (as requested)
Responsible for answering phones, directing inquiries to the appropriate person or department
Retrieving voice mail messages and distribution
Assisting clients with documents or requests

Benefits

Medical/dental/vision plans, which start from day one!
Life and accident insurance
401(K) and Roth options
Tax-advantaged accounts (HSA, FSA)
Educational expense reimbursement
Paid parental leave
Digital mental health services (Talkspace)
Flexible work hours (availability varies by office and job function)
Training programs
Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
Charitable matching gift program