ACADEMIC TEAM ADMIN ASSISTANT

School of Science & Technology•San Antonio, TX

57d•$20 - $30

About The Position

The administrative assistant for the academic department supports the department’s day-to-day operations and helps ensure efficient communication, organization, and execution of academic initiatives. The role provides direct support to academic leaders, including the Chief Academic Officer and curriculum team. The position is full-time, based at the Central Office, and has normal work hours across 225 days.

Requirements

High school diploma or GED.
Ability to establish and maintain effective working relationships both within and outside the district.
Ability to use computers and district software and databases, spreadsheets, word processing software, a calculator, copy machine, and telephone.

Nice To Haves

Associate degree.
Experience working in related fields.

Responsibilities

Organize and maintain curriculum documents, guides, pacing calendars, and assessments in shared drives or platforms such as Google Drive and Schoology.
Track and update curriculum revision logs and version histories.
Assist with creating and formatting presentations, reports, handbooks, and newsletters.
Maintain current records of curriculum materials, adoption timelines, and inventory lists.
Assist in ordering instructional materials, supplies, and resources for curriculum use.
Track purchase orders, deliveries, and vendor communications.
Support budget tracking for curriculum team expenditures.
Provide direct support to curriculum specialists, coordinators, and the Chief of Academics as needed.
Ensure department records are properly filed and accessible in Google Drive or other digital platforms.
Take initiative in improving organizational systems to support team productivity.
Support special curriculum projects, including textbook adoptions, pilot programs, or grant-related documentation.
Manage printing, scanning, and dissemination of academic documents.
Fill in for other administrative roles when necessary.