Academic Admin Coordinator

Texas Tech University•El Paso, TX

8d•Onsite

About The Position

The Academic Admin Coordinator provides office services by implementing administrative systems and procedures and monitors administrative projects for faculty and staff in the assigned academic area. The role supports the Office of Academic Affairs for the Woody L. Hunt School of Dental Medicine at Texas Tech Health El Paso (TTEP), with a focus on coordinating academic operations and curriculum-related activities. All work must be performed onsite; remote and hybrid arrangements are not available. TTEP is not considering applicants who require employment visa sponsorship, including applicants with H-1B visas or current student or postgraduate visas. Working with leadership and clinical faculty, the coordinator inputs, validates, and monitors the course calendar; manages coursework uploads and deadlines in the institutional learning management system (LMS) for the assigned student cohort; and validates rollover-period sessions for the upcoming school year. The coordinator assists with course introductions, assembles materials for the Office of Academic Affairs, and schedules rooms, equipment, materials, venues, and accommodations for educational events. The role also includes regular proctoring and other administrative duties as assigned. The position requires adherence to FERPA and HIPAA confidentiality standards, institutional and departmental policies and procedures, and required licensure, certifications, compliance, and training. The coordinator is expected to demonstrate Texas Tech Health El Paso’s values of Service, Respect, Accountability, Integrity, Advancement, and Teamwork, and to serve as a Values Leader who encourages these values across the institution. Compensation is commensurate with the selected individual’s qualifications and departmental budgetary guidelines and follows the institutional pay plan.

Requirements

Bachelor’s degree in a related field plus one year of related experience, or a combination of related education and/or experience totaling five years.
Proficiency in MS Access, Word, Excel, PowerPoint, and Outlook.
Excellent written and oral communication skills.
Excellent typing and note-taking skills.
Ability to collaborate effectively with clinical faculty and campus personnel.
Ability to learn job-specific software programs.
Knowledge of required documentation and data used in curriculum development and implementation.
Knowledge of specified software applications used in daily course operations.
Knowledge of required data for validating rollover-period sessions.
Ability to comply with FERPA and HIPAA confidentiality standards.
Applicants must not require employment visa sponsorship; TTEP does not consider applicants with H-1B visas or current student or postgraduate visas.

Responsibilities

Implement administrative systems and procedures and monitor administrative projects for faculty and staff in the assigned academic area.
In cooperation with leadership, input, validate, and monitor the course calendar.
Collaborate with clinical faculty to complete projects related to the dental school curriculum in a timely manner.
Manage coursework uploads and deadlines accurately in the institutional LMS for the assigned student cohort.
Proctor examinations as a regular member of the team.
Schedule appropriate rooms, equipment, and materials for educational events requested by faculty.
Coordinate with campus personnel and use the event management system to schedule venues and accommodations for educational activities requested by clinical faculty.
Validate rollover-period sessions for the upcoming school year.
Work with other academic coordinators to organize course introduction events.
Provide administrative support to the Office of Academic Affairs for the Woody L. Hunt School of Dental Medicine and assemble materials needed by the office.
Comply with applicable policies, procedures, and institutional and departmental guidelines, including Regents Rules, TTUS, and HSECEP OPs.
Follow FERPA and HIPAA confidentiality standards.
Demonstrate and promote Texas Tech Health El Paso’s values and serve as a Values Leader.
Remain current with required licensure, certifications, compliance, and training.
Perform other duties as assigned.