Administrative Assistant

PCI Productions LLC•Edwards, CA

21h•$32 - $35•Onsite

About The Position

PCI Productions is seeking an Administrative Assistant to support one of our contracts in Edwards, CA. This position is onsite and reports to the Program Manager.

Requirements

Must have a high school diploma or equivalent
6-9 years of experience
An Associates degree and 2 years of experience, or a Bachelor's degree and 4 years of experience may be substituted
Intermediate knowledge of Microsoft Office suite, ability to work independently with little guidance, strong organizational and administrative skills.

Responsibilities

Coordinate logistics and provide support for meetings, technical briefings, conferences, and special events (such as aircraft rollouts), including arranging for conference rooms, other facilities, equipment and required documentation.
Prepare miscellaneous forms, reports, briefings, and other documentation, including materials for various meetings, including Tech Briefs and Configuration Control Boards (CCBs). Attend meetings, take notes, and write and distribute minutes.
Prepare shipping documents/labels; inventories orders, receive and distribute mail.
Prepare draft and final letters, memos, and messages (including e-mail).
Receive, read, reproduce, distribute, and file letters, memos, messages, briefings, and other documentation (including paper and electronic documents).
Research and respond to requests for information.
Prepare and maintain office logs and lists (documentation logs and phone lists). Track and respond to office action items from various sources.
Develop and maintain general office files, functional procedures, and specialized files and archives (including mission and program files, photo files, publications archives).
Answer phones, and record and distribute messages.
Maintain electronic scheduling.
Serve as receptionist, greeting, assisting, and referring walk-in customers or guests to appropriate staff members.
Assist with the creation, input and maintenance of office business systems and logs. Track all actions, including status updates and closures. Follow-up as need to ensure project data is accurate and correct.
Support and assist with the production, maintenance, reports, and analysis of data between project business systems.
Update, support and maintain electronic databases, project scheduling and business systems to ensure data is correct and available to management for the execution of the organization’s goals and objectives.