Administrative Assistant (25 hours per week)

Vitae Health Systems•Park Ridge, IL

About The Position

Founded in 2018, Vitae is a growing multi-specialty provider group dedicated to delivering high-quality care to residents in skilled nursing and long-term care communities. Our clinicians provide integrated services across internal medicine, psychiatry, psychotherapy, and podiatry working closely with facility leadership and a collaborative, multidisciplinary team to address complex medical and behavioral health needs. Today, Vitae supports more than 300 facilities across the Midwest and East Coast, offering providers the opportunity to practice in a team-based environment while making a meaningful impact on an often-underserved population. At Vitae, you’ll find a strong clinical network, experienced leadership, and the opportunity to do work that directly improves patient outcomes. We are seeking a dependable and organized Part-Time (20 hours/week) Office Admin to support daily office operations. This role is the first point of contact for visitors and callers and plays a key role in office management, mail handling, and administrative projects. The ideal candidate is professional, detail-oriented, and comfortable multitasking in a fast-paced office environment.

Requirements

High school diploma or equivalent
1+ year of receptionist, administrative, or office support experience preferred
Strong organizational and time-management skills
Professional written and verbal communication skills
Proficiency with Microsoft Office (Outlook, Word, Excel)
Ability to handle confidential information with discretion
Strong written and verbal communication
Friendly, professional demeanor
Reliable and punctual
Detail-oriented and proactive
Comfortable working independently with limited supervision

Nice To Haves

additional education a plus

Responsibilities

Greet visitors and ensure a welcoming, professional front office environment
Answer and route incoming phone calls and emails
Manage conference room scheduling and guest check-in
Maintain office supplies inventory and place orders as needed
Coordinate with vendors (cleaning services, office services, etc.)
Keep shared spaces organized and functional
Assist with basic facilities-related requests
Receive, sort, and distribute incoming mail and packages
Prepare outgoing mail and shipments
Track and log deliveries as needed
Provide general administrative support to team members
Assist with filing, data entry, document preparation, and scanning
Support administrative projects such as organizing records, updating contact lists, or coordinating internal communications
Perform other clerical and administrative duties as assigned