Human Resources Assistant (Part-Time, 25 hours per week)

MOUNT PROSPECT PUBLIC LIBRARY•Mount Prospect, IL

1d•$21 - $24•Onsite

About The Position

Join our small department as we provide valuable resources and support to our staff of 140 employees at the Mount Prospect Public Library. This part-time position, 25 hours per week, involves a mix of administrative tasks and direct employee interaction, focusing on benefits information and problem resolution. The role requires a keen eye for detail to ensure employee data accuracy. Responsibilities include conducting new hire orientations, updating accrual balances, and processing invoices from benefit vendors. The ideal candidate will be able to work 5 hours per day, Monday through Friday, with a customer-focused attitude and the ability to maintain confidentiality.

Requirements

Bachelor’s degree (or equivalent education and work experience)
Minimum of 3 years of experience in human resources management and employee benefits required
Prior HRIS experience required
Ability to access, input, and retrieve data from the computer
Ability to maintain confidentiality and to act in a discretionary manner
Ability to multi-task in a deadline-driven environment
Ability to perform detailed work and calculations accurately
Ability to manage time management skills
Ability to solve problems and apply critical thinking skills
Knowledge of employee benefit rules and guidelines
Knowledge of legislation and best practices related to employment
Knowledge of HRIS processes and system impacts
Attention to Detail. Able to follow detailed procedures and ensure accuracy in documentation and data; concentrate on routine work details and organize and maintain a system of records.
Communication. Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.
Customer Focus. Able to demonstrate a high level of service delivery; do what is necessary to ensure internal and external customer satisfaction; deal with service failures and prioritize customer needs.
Initiative. Able to bring about great results from ordinary circumstances; prepare for problems or opportunities in advance; transform leads into productive business outcomes; undertake additional responsibilities and respond to situations as they arise without supervision.
Planning, Prioritizing, & Goal Setting. Able to prepare for emerging customer needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule people and tasks.
Policies, Process, & Procedures. Able to act in accordance with established guidelines; follow standard procedures in crisis situations; communicate and enforce organizational policies and procedures; recognize and constructively conform to unwritten rules or practices.
Supporting Diversity, Equity, and Inclusion. Able to adapt behavior to others' styles; interact effectively with people who have different values, cultures, or backgrounds; optimize the benefits of having a diverse, inclusive, and equitable workforce.
Teamwork. Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.

Nice To Haves

HR benefit experience is desirable
Paycom experience desirable

Responsibilities

Conducts new employee orientation and training
Coordinates the administration of various employee benefit programs (enrollment and participant changes) including medical, dental, financial, retirement, among others
Processes invoices related to benefit products and benefit providers
Coordinates the open enrollment process for related benefits and eligible staff
Inputs information related to employee benefit elections into the HRIS for appropriate payroll processing
Conducts benefit-related events (i.e., Benefit Fair) as needed to promote participation and/or to educate staff
Ensures proper documentation for all benefit-qualifying events (dependent audit, etc.)
Interprets benefit-related policies and procedures for staff and/or supervisors
Listens to staff benefit concerns, resolves and/or refers issue to HR Manager if needed
Maintains accurate reports of benefit participants (employee census, etc.)
Maintains contact with human resource department staff for the Village of Mount Prospect regarding common benefits and completing necessary reports and/or documents as needed
Maintains and updates records related to ACA compliance and Form 1095 distribution
Prepares and distributes legally required benefit notices to eligible individuals (COBRA, Retiree Medical offering, etc.)
Compiles benefit related expense or cost information as requested
Proactively distributes benefits information to staff, including education as needed
Recommends new benefit offerings and/or suggests plan design changes
Assists supervisors and staff with timekeeping questions, processes, and procedures
Updates accrual data (comp time, etc.) and resolves issues related to accurate accrual records
Assists other library staff to resolve any timekeeping issues related to processing payroll, as needed
May provide training to library staff on their ESS (Employee Self Service) account and timekeeping systems as needed
Completes various onboarding tasks in preparation for new hires and staff with position changes
Prepares monthly and/or annual reports as directed by Human Resource Manager
Recommends and handles personnel actions as directed by Human Resource Manager
Maintain and update all HRIS data, as required or requested
Files workers compensation incident reports or claims as required
Responds to Leave of Absence requests and generates timely responses (i.e. FMLA, etc.)
Completes various offboarding tasks related to staff departures
Assists in the participation of salary and/or benefit surveys
Regularly monitors benefit-related personnel policies and practices for compliance with the law
May assist with recruitment, performance management, and training tasks or responsibilities
Identifies, implements, and maintains HRIS modules and processes as appropriate
Assists in FOIA responses regarding personnel as directed by HR Manager
Participates in HR projects or library-wide groups as assigned
Performs HR audits when requested
Attends appropriate meetings, workshops and seminars
Serves on committees as assigned
Other duties as assigned