Administrative Assistant

The Associated Press•Atlanta, GA

12d•Hybrid

About The Position

The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day. The AP is seeking a self-motivated administrative assistant (AA) professional to provide general admin support for news/photo managers and their direct reports. This temporary position will work closely with other Administrative Assistants to ensure the timely completion of various assignments, including payment invoices and staff scheduling. The AA professional will provide financial control support, including the processing of stringer/freelancer payment invoices and expense reports. They will also handle confidential information relating to news operations and human resources, including the processing and review of time sheets using SAP.

Requirements

Candidates should have demonstrated excellence as an administrative assistant, including the ability to work with minimal supervision to initiate and complete tasks.
Have a proven record of strong attention to detail and show a history of adept problem solving.
A minimum of two years of experience as an administrative or marketing assistant or similar position.
Some college preferred.
Command of Windows-based computers and the Microsoft Office suite of software, including Word, Excel and PowerPoint, is required.
Ability to work professionally and constructively with vendors, members and staff at all levels, and display a professional image at all times.
Advanced-level professional competency in written and spoken English language is required.
Authorization to work in the United States for any employer is mandatory.

Nice To Haves

Excellent organizational and communication skills.
Demonstrated experience working with SAP.
Self-starter with problem-solving abilities and the capacity to effectively multi-task.

Responsibilities

Prepare and analyze spreadsheets, create presentations and program materials, and prepare postal and electronic mailings.
Processes photo and sports stringer payment invoices.
Assist with payroll-related tasks, such as scheduling, approval and attendance records.
Organize and coordinates meetings and schedules for individuals and groups and make travel and accommodation arrangements for the management team and other employees.
Receive and direct visitors, answer telephones and direct calls as appropriate.
Handle correspondence and filing; orders and maintain supplies; may be asked to run job-related errands.
Perform other duties as assigned.