Administrative Assistant

Archdiocese of Chicago•Chicago, IL

13d•$23 - $28•Onsite

About The Position

This role's main focus is to provide multi-faceted administrative support and assistance to the Chancellor. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.

Requirements

Minimum of 3 years related office experience or equivalent combination of formal education and related work experience
Basic knowledge of Microsoft Word, Access, and Excel; filing and other general office skills.
Initiative-taking-ability to assume independence and suggest opportunities for continual improvement.
Strong interpersonal skills- the ability to build confidence and trust with a wide range of internal customers
Effective communication skills
Ability to work in a collaborative, cross-functional environment
Strong detail orientation and willingness to engage in detail as necessary.
Ability to demonstrate problem-solving skills.
Documentation and organization skills.
Demonstrate high integrity and ethics in all job responsibilities.
Affinity for mission-driven, not-for-profit organizations and a commitment to serving the Catholic Church in the Chicago area. Must demonstrate understanding, respect, and support for Catholic Church teaching, mission, and values.
Availability to work overtime as needed. That is, be present for events offsite, some weekends

Nice To Haves

Some college and/or formal secretarial training
5 years of direct secretarial experience in a fast-paced environment
Advanced applications of Microsoft Office Suite, bookkeeping.
Hiring preference will be given to candidates who are Catholic.

Responsibilities

Manages the Chancellor’s schedule, meeting preparations, and follow-up tasks, and coordinates off-site meeting arrangements.
Answer phones and screen calls. Provides assistance when able, takes messages or transfers the call to the appropriate party.
Prepares correspondence and reports using various word processing, database, and spreadsheet software on the work computer.
Develops and maintains positive and strategic relationships at all levels of the organization.
Uses discretion, good judgment, and knowledge of the organization to facilitate the Chancellor’s activities and maintain confidentiality.
Use PC graphic software to prepare special notices and postings.
Maintains the Chancelor’s files in an orderly and timely fashion. Purges files and sends them to Archives annually.
Prepares special mailings and other projects as needed.
May be given various other assignments and projects consistent with the responsibility level and general duties of an Administrative Assistant.
Other duties may be assigned.