Administrative Assistant

MyHR Partner, Inc•Fullerton, PA

13d•$23 - $24•Onsite

About The Position

We're a growing residential construction and renovation company where employees are trusted from day one and given real ownership over their work: not micromanaged or boxed in. As our Administrative Assistant, you'll be treated as an extension of leadership, with the opportunity to grow into new projects and responsibilities as you master the role, including working directly with our AI tools to help build smarter, more efficient systems as we scale. This is a full-time, on-site role based in Center Valley, PA, supporting our Accounting Department and day-to-day office operations. If you're dependable, proactive, and energized by a fast-paced, dynamic environment where initiative is rewarded, we'd love to hear from you!

Requirements

Prior administrative, bookkeeping, or office support experience preferred
Strong organizational skills with high attention to detail
Comfortable managing multiple priorities and deadlines across departments
Proficiency with Microsoft Office/Excel; experience with construction project management software (such as BuilderTrend) a plus, but not required
Clear written and verbal communication skills
A self-starter who is comfortable working independently and taking ownership of tasks
Positive, team-oriented attitude
Comfortable using technology and open to using AI tools to improve efficiency; no prior AI experience necessary

Nice To Haves

Experience with construction project management software (such as BuilderTrend) a plus, but not required

Responsibilities

Receive, distribute, and enter incoming invoices into the accounting/project system
Perform credit card reconciliation
Process weekly time clock updates for payroll
Set up and maintain new vendor accounts
Track and maintain project registrations in our project management software, including submitting permits through approval and issuance
Enter and maintain project data, keeping all project files current
Maintain tool inventory records; coordinate insurance audits and keep policies current
Track vehicle registrations and manage related records
Support company culture initiatives, including client appreciation efforts and monitoring online reviews
Coordinate employee appreciation gifts, birthdays, and company swag ordering/distribution
Manage office supply inventory and ordering
Attend meetings as needed, take notes, and provide status updates on open projects
Perform other clerical duties as required
Use AI tools to help automate repetitive administrative and operational tasks