Administrative Assistant
Breaking Ground•New York, NY
•Onsite
About The Position
Reporting to the Administrative Coordinator, Leasing and Compliance, the Administrative Assistant, Leasing and Compliance supports the efforts to lease up and keep occupied, Breaking Ground's more than 2000 units of supportive housing apartments and in affordable housing that is managed by Breaking Ground and for-profit developers. The Administrative Assistant is responsible for scheduling meetings, answering and directing calls, maintaining office supplies, sending and distributing mail, and other administrative responsibilities. This is a 35 hour work week.
Requirements
- High School diploma or equivalent required
- Minimum 2 years of related work experience
- Excellent organizational and interpersonal skills
- Able to work with a diverse and special needs population
- Able to handle multiple tasks simultaneously
- Must have excellent written and verbal skills
- Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams
Nice To Haves
- Experience working with homeless/formerly homeless populations preferred
Responsibilities
- Answer the phone, direct calls, take messages
- Manage walk-ins and direct people to the appropriate Breaking Ground building, program, or service
- Maintain and manage calendars
- Compose, type, and edit correspondence, reports, memoranda, and other material
- Manage invoices, check requests, and correspondence
- Send and distribute mail
- Keep an updated file of vendors
- Track and order supplies
- Attend meetings and take notes
- Coordinate events
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
