Administrative Assistant

Title Financial Corp•Forsyth, MT

5d•Onsite

About The Position

This position reports to the President / County Manager. The Administrative Assistant provides essential office support, including reception, clerical assistance, and support to the escrow staff. This role requires a strong understanding of company policies, procedures, products, and services. A professional and courteous demeanor, along with a customer-service-oriented approach, is essential.

Requirements

Must be at least 18 years of age.
Must have a valid driver’s license and have the ability to pass an MVR and background check.
High school diploma or equivalent.
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift and carry packages up to 20 pounds at times and perform physical activity such as walking, standing, and driving for extended periods.
Ability to operate a company vehicle or personal vehicle for company errands or training.

Nice To Haves

Previous experience in an office, Title, Escrow, or Banking is a plus!
Enjoys a fast-paced environment.
Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines.
Can prioritize tasks and notify others when assistance is needed.
Proficient computer skills, including Google or Microsoft Office Suite or related software, and has the ability to learn new programs quickly.
Excellent interpersonal and customer service skills
Strong verbal and written communication skills.
Ability to handle confidential information with discretion.

Responsibilities

Assist escrow staff with various tasks, such as document preparation and file organization.
Input data into the system as needed.
Research and gather information for title searches and closings.
Interact with clients, lenders, realtors, and attorneys to provide information and resolve inquiries.
Answer and direct phone calls.
Greet and assist visitors.
Manage incoming and outgoing mail.
Maintain office supplies and equipment.
Process orders and set up new accounts.
Perform a variety of clerical duties, including filing, copying, and scanning.
Assist with billing and invoicing for title insurance, closings, and credit services.
Ability to operate a company vehicle or personal vehicle for company errands or training.
Adhere to company policies, procedures, and industry regulations.
Maintain accurate records and documentation.
Other job duties as required.

Benefits

Competitive benefits plan including medical, dental, and vision for company employees, with some contribution toward a spouse or dependent coverage.
401(k) with a competitive discretionary match
Discount on closing fees
Accident insurance plans
Hospital insurance plans
Pet insurance plans
Up to three weeks of Flexible Time Off
11 paid holidays from day one of employment
Volunteer time off to give back to our local communities
Company-provided employee assistance program
Wellness program at no cost to employees