Administrative Assistant

SD Foundation • Washington, DC

12h • $30 - $35 • Remote

About The Position

Voting Rights Lab, a national nonpartisan 501(c)(3), and its 501(c)(4) affiliate are fighting the state-level battles that will shape elections in 2026, 2028, and for decades to come. Our strategy is threefold: build the Advancing Liberty Coalition — uniting veterans and military families, women of faith, people with disabilities, and business leaders across the ideological spectrum; block efforts to manipulate elections or interfere with certification; and protect democracy's guardrails to ensure elections are fair, accessible, and transparent. In 2025 alone, we stopped a wave of proof-of-citizenship mandates in red and purple states from Texas to Michigan, and produced the first-ever map of election law vulnerabilities — showing where losing candidates can exploit state laws to challenge legitimate results. Grounded in deep state-level relationships and cross-ideological credibility, we anticipate threats and deliver solutions where democracy is most at risk. We are seeking a driven, proactive, and detail-oriented Administrative Assistant. This role is responsible for all administrative support for the organization, including scheduling, note-taking, and travel arrangements. The ideal candidate is a self-starter who thrives in a fast-paced environment and possesses strong written and verbal communication, administrative, and organizational skills. This role will report to the Chief of Staff.

Requirements

• At least 2 years of administrative experience in a fast-paced organization
• Excellent organizational and time management skills, ensuring both routine and urgent tasks are completed successfully and in a thorough and timely manner
• Detail-oriented, able to adjust to shifting priorities in a busy environment, and self-motivated, with the ability to work well independently in a fully remote environment
• Strong interpersonal, verbal, and written communication skills, including the ability to maintain open communication
• Track record of independent problem-solving
• Experience applying significant discretion to sensitive or confidential information
• Proficiency with G-Suite (Docs, Sheets, Slides), Adobe Acrobat, and Zoom

Nice To Haves

• Experience with Salesforce or a similar CRM
• Experience working within or alongside both 501(c)(3) and 501(c)(4) entities
• Familiarity with A.I. software (such as Claude, Gemini, or Chat GPT)

Responsibilities

• Effectively prioritize commitments and manage calendars for leadership and staff across multiple time zones
• Schedule internal and external meetings, send invitations, and prepare agendas
• Anticipate scheduling conflicts and proactively resolve them
• Take detailed notes in meetings across the organization and turn them into clear action items
• Plan for and execute travel arrangements, including itineraries, bookings, and briefing materials preparation
• Complete timesheet entry for leadership
• Reconcile credit card expenses for leadership
• Assist with tracking grant deadlines, reporting requirements, and submission materials
• Maintain our CRM (Salesforce) with up-to-date donor communications
• Support virtual team events, all-staff retreats, and other organizational initiatives
• Identify opportunities to improve administrative systems and workflows
• Provide general support as requested

Benefits

• Medical, dental, and vision insurance that is majority employer-funded
• 401(k) retirement plan, with up to 6% employer match
• Generous paid time off package, including unlimited flexible vacation leave, 2 weeks sick leave, in addition to 13 paid holidays, winter holiday closure, and other PTO opportunities such as parental leave, volunteer time, and more
• Flexible spending account for medical and dependent care
• Short-term and long-term disability insurance
• Basic-term life and accidental death and dismemberment (ADD) insurance, with an employee buy-up option
• Additional benefits include work-from-home benefits, cell phone benefits, and fitness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed