Administrative Assistant

Manhattan DA•New York, NY

4d•Onsite

About The Position

The New York County District Attorney's Office (DANY) has an opening for an Administrative Assistant in its Survivor Services Bureau (SSB). In this position, the Administrative Assistant will provide support to SSB. The Administrative Assistant reports directly to the Bureau and Deputy Chiefs and is responsible for coordinating and maintaining staff schedules, monitoring phone calls, assisting case assignments, and for providing training and support to staff around SSB operational needs. The New York County District Attorney’s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office’s Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office’s matters in state and federal appellate courts. Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

Requirements

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or Education and/or experience which is equivalent to "1" above.
Bachelor’s degree from an accredited college.
Authorization to work in the United States is required for this position.

Nice To Haves

Highly skilled in standard computer operating systems and software (Windows, Microsoft Office, Excel, Word, PowerPoint) with strong ability to learn new software.
Ability to multitask and work in a fast-paced, team-oriented environment.
Superior organizational, time-management, and interpersonal skills.
Strong written and oral communication skills are essential.
Strong attention to detail and self-motivator.
Ability to interact with all levels of staff and external agencies.
Ability to follow directions and apply proper policies, procedures, and guidelines.
Candidates that could commit to one (1) year to the hiring unit.

Responsibilities

Assist SSB Leadership with sending out staff assignment schedules, billing, orders, grant statistics, answering the SSB mainline, and ordering supplies.
Manage the front desk, greeting and signing in visitors. Coordinating incoming case assignments through IVANTI, email/phone requests and walk ins.
Update and maintain SSB spreadsheets and WitCare for statistics management.
Monitor email requests for SSB support and file look ups for disclosure requests.
Assist with various bureau-related projects and reports as necessary.
Attend to other miscellaneous responsibilities relating to the Bureau’s efficient coordination, including acting as a back up to Survivor Services Associates as needed.