Administrative Assistant

Houston Community College • Houston, TX

10d • Onsite

About The Position

Provide principal support in office by carrying out recurring office procedures. This role plays a central role in keeping everyday operations running smoothly. The team works closely with inspiring leaders across different parts of the institution, providing support that is essential to the institution's success.

Requirements

• High school diploma or equivalent required
• 2 years experience progressive secretarial experience required
• Valid Texas Driver License
• MS Office Programs
• Information Management Systems
• Organizational & communication skills
• Serving customers
• Delivering high quality work
• Communicating effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being resourceful
• Must be able to perform all job requirements with or without reasonable accommodations
• Remain in a stationary position during shift
• Move items weighing up to 25 pounds
• Position self to operate job equipment
• Apply established protocols in a timely manner
• Must access, input and retrieve information from technology devices
• Communicate with others to accomplish job requirements

Nice To Haves

• 3 years experience preferred

Responsibilities

• Semester course scheduling, and track enrollment/personnel matters.
• Respond to special projects, frequently under deadline conditions.
• Respond to student and community inquiries as they arise.
• Manage supervisor’s calendar.
• Support the implementation of dual credit recruitment, workshops, and other events.
• Provide support in coordinating and developing course offerings for regional dual credit programs.
• Gather documents necessary to hire part-time faculty and staff.
• Develop course schedule spreadsheets as directed by the supervisor.
• Inventory office supplies to prepare orders for purchase.
• Coordinate and schedule travel for Department faculty and staff.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Perform other duties, tasks and assignments as required.

Benefits

• Promotes opportunities for their professional growth and development
• Provides a positive working and learning environment that encourages involvement, innovation, and creativity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED