Administrative Assistant – Mayor’s Office
City of St. Charles, MO•Saint Charles, MO
•Onsite
About The Position
The purpose of this position is to perform a variety of clerical, executive, administrative support and office management tasks while maintaining confidentiality.
Requirements
- Associate degree in Office Management or related field.
- Three to five years executive administrative support experience.
- Ability to work under pressure, multitasker.
- Exposure to repetitive computer keyboard use may cause discomfort but poses little risk of injury.
Responsibilities
- Answers phone, schedules meetings & appointments for the Mayor & maintains calendars.
- Assists with citizen calls and requests, routing to the appropriate department for assistance.
- Assists with monthly financial processing.
- Assists with maintaining Board/Committee/Commission members. Provides a monthly report to the Mayor of expiring terms, prepares documentation and correspondence, and maintenance of the filing system.
- Composes, edits, types, copies and distributes correspondence and reports as instructed. Assists with various reports by compiling data and doing research when needed.
- Drafts, prepares proclamations for organizations/individuals/officials.
- Prepares agenda & meeting minutes, post meeting notices for committees.
- Maintains Department filing and records.
- Maintains office supply inventory.
- Other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
