Administrative Assistant

Fidelity Canada•Toronto, ON

4d•Hybrid

About The Position

The Administrative Assistant provides a variety of coordination and administrative services to the management team. The incumbent interacts with all levels of the organization as well as external clients/contacts and supports the day-to-day operations of the department by acting as the first point of contact for all administrative needs, requests and inquiries.

Requirements

1-3 years of experience in an administrative role, preferably in the financial services/mutual fund industry.
Post-secondary education or equivalent work experience.
Excellent verbal and written communication skills.
Excellent organizational and planning skills.
Ability to maintain confidentiality and demonstrate considerable use of tact, diplomacy, discretion and judgment.
Team player with good interpersonal skills.
Strong computer skills in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.

Responsibilities

Manage calendar for management team members as required, including scheduling, follow-up, conflict identification, prioritization, and material preparation.
Provide general administrative support such as invoice payment, completing requisitions, filing, and expense reporting.
Assist with the onboarding of new joiners to the team, including submitting MACs requests, coordinating equipment and software, and assisting with first-day introductions.
Prepare and revise reports and databases as required, including tracking performance measures and updating departmental email distribution lists.
Plan and coordinate meetings, special functions, and events, both on and off-site, including making arrangements for equipment and catering.
Respond to internal and external inquiries and requests for information by gathering information, directing inquiries appropriately, and explaining policies and procedures.
Provide reception relief when requested by Human Resources, acting as the first point of contact for external visitors, providing phone support, and assisting with meeting room scheduling.

Benefits

Base Salary and Discretionary Performance Bonus
RRSP Contribution (after 6 months of employment, no employee matching required)
Flexible working arrangements
Comprehensive health benefits starting on the first day, with 100% employer-paid premiums
Up to $5,000 annually for mental health services and therapy
Parental leave top-up to 100% of salary for 25 weeks
Up to $650 for home office equipment
Generous time off policy, including two paid days annually to volunteer
Diversity and inclusion programs
Extensive professional development opportunities, including access to over 11,000 training and development courses
Tuition reimbursement
Monetary rewards for completing a required designation