Administrative Assistant; Mon-Fri 7-4

Acadia•Magee, MS

About The Position

The Administrative Assistant provides administrative support to facility management to ensure efficient facility operations. The role supports managers and employees with organizational and communication tasks, handles confidential and time-sensitive material, and communicates by phone and email to complete duties accurately, with high quality, and on time. The assistant may take meeting minutes, assist with physician credentialing, direct or lead others, coordinate administrative programs and office activities, and cover reception as needed. The role also manages calendars and appointments and prepares spreadsheets, database records, presentations, reports, and other documents.

Requirements

High school diploma or equivalent required.
Familiarity with a variety of the field’s concepts, practices, and procedures.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Support managers and employees with organization and communication tasks.
Handle confidential and time-sensitive material.
Communicate by phone and email, ensuring duties are completed accurately, with high quality, and in a timely manner.
Attend meetings and take accurate minutes.
Assist with accurate and timely physician credentialing, as applicable.
Direct and lead the work of others, as applicable.
Manage and coordinate administrative programs and office activities, as applicable.
Create spreadsheets, manage databases, and prepare presentations, reports, and documents as needed.
Answer telephones and take messages or transfer calls.
Cover the reception desk when required.
Manage calendars, schedule appointments, update calendars, and arrange staff meetings.
Perform other functions and tasks as assigned.