Administrative Assistant

Roto-Rooter Services Company•East Farmingdale, NY

14d•Onsite

About The Position

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Long Island, NY located in Farmingdale, NY. The average hourly rate for this position is $23.00-$25.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits.

Requirements

Proven ability to thrive in a fast-paced environment.
Must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills.
A working knowledge of various common software programs such as Microsoft Office (Word, Excel).
Self-starter who is organized, thorough with attention to detail & follow-up skills.
Highly motivated, detail oriented, able to work independently.

Nice To Haves

Demonstrated prior experience in accounts receivable accounting is highly preferred for this role.
AS400 knowledge is preferred.

Responsibilities

Ensure smooth and accurate completion of office operations and act as administrative support to the management team.
Communicate benefit information to employees.
Interface with appropriate Home Office personnel to answer general employee questions.
Collect and file signed time records for hourly and commissioned employees.
Compute payroll for office staff and forwards it to home office payroll representative.
Resolve any payroll discrepancies with the payroll representative.
Handle customer's confidential payment information.
Balance services technicians turn-in paperwork against computer reports and complete reconciliation reports of technician credit cards according to company policy.
Call all current A/R accounts to confirm receipt of the correct invoice. Also call all delinquent accounts to collect past due balances.
Prepare correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians.
Order and maintain office supplies for the branch.