Payroll

Ontario Christian School•Ontario, CA

1d•Onsite

About The Position

Ontario Christian School is seeking a qualified Administrative Assistant to support the daily operations of the school. This role supports the Business Office in the areas of Accounting, Human Resources and Payroll. Reporting to the Finance Manager this role will handle all accounts payable, in-person payments and cash for accounts receivable, payroll, administrative support for recruiting and other various administrative tasks for the Business Office. The ideal candidate will possess strong organizational skills, professionalism, and the ability to work collaboratively in a fast-paced setting. As a member of the Ontario Christian staff, this individual is expected to demonstrate discretion, effective communication, and a commitment to service. As a distinctly Christian school, Ontario Christian maintains high spiritual and lifestyle expectations of its employees, which are essential to supporting the mission of the school.

Requirements

Three (3) - Five (5) + years with a financial background, cash management, accounts payable, and accounts receivable experience.
One (1) year of payroll processing experience.
Five (5)+ years of administrative experience.
Finance and accounting principles, specifically with cash, payroll, accounts payable, and accounts receivable.
Experience with QuickBooks Desktop required.
Strong knowledge of Excel required.

Nice To Haves

B.A. Degree in Business, Finance, Accounting or a related field preferred
Experience in lieu of education may be considered.
Bill.com, Database software, Spreadsheet software, Payroll Systems experience preferred.
Proficiency in Microsoft Office & Google Suite preferred.

Responsibilities

Manage all aspects of accounts payable; including purchase orders and requisitions.
Train new employees on the purchase order process.
Create purchase orders, update the log, and return approved purchase orders to employees.
Enter invoices and credits, selecting invoices for payment based on vendor payment terms.
Enter payments and deposit information into the accounting system.
Select invoices for payment daily based on payment terms.
Ensure invoices are coded to correct G/L accounts and ability to understand the Chart of Accounts in QuickBooks.
Review all invoices for appropriate documentation and route for approval before payment.
Pay bills either through our billing system or in-house.
Create and cut checks for athletics.
Verifies new vendor information and when necessary, updates existing vendor information including ensuring W-9 and 1099 reporting information are accurate and up to date in the system.
Assists with year-end 1099 filings.
Reconcile invoices, resolve discrepancies, and communicate with vendors as needed.
Promptly and accurately count, record, and prepare cash for deposit.
Follow cash security procedures.
Create cash boxes per departmental request.
Receive checks and process them accordingly.
Ensures completeness of donation recording in conjunction with the Development office.
Receives and deposits tuition payments made in person.
Receive, process, and calculate all bi-weekly time cards for hourly employees.
Generate payroll on a bi-weekly basis.
Provide customer service to employees and managers to explain check calculations.
Provide calculations for check corrections or manual checks.
Assists the Business Office with various human resources and payroll-related projects.
Answer phones in a professional manner, respond to requests, and/or transfer phone calls.
Check voicemails on a daily basis.
Provide front-line customer service to walk-in guests of the Business Office.
Perform filing and scanning for payroll, human resources, and accounting departments.
Open and distribute mail daily.
Respond to emails that come to the recruiting and accounting email boxes.
Support human resources with the recruiting and onboarding process.
Screen resumes, schedule interviews and respond to candidate inquiries.
Guides new hires through the pre-employment process and prepare welcome bags for new hires.
Support human resources in other administrative tasks as assigned.
Assist the Finance Manager with various accounting-related duties and special projects.
Maintain the files for school vendors and contractors.