Administrative Assistant - HR Advisory Services

U.S. Bank • Saint Louis, MO

1d

About The Position

We have an exciting opportunity for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our EVP of Human Resources Advisory Services. This team manages and oversees employee relations, labor relations, investigations, and accessibility and accommodations. The position requires a person who goes beyond traditional support. This role is ideal for someone who’s eager to contribute to high-impact, strategic work while mastering the essentials like calendar management, expense reporting, and travel coordination. You’ll be the right hand to a dynamic executive—helping to keep them on track, anticipating needs, and proactively managing what’s ahead. If you thrive in a fast-paced environment and find fulfillment in making things run smoothly, you will excel in this role. Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the ability to work closely across business lines within the organization.

Requirements

• High school diploma or equivalent
• 5+ years of experience in administrative and support staff activities
• Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities.
• Must be self-motivated to anticipate potential issues, accurately assess and resolve problems before they escalate.
• Strong verbal and written communication skills are essential for interacting with team members, preparing presentations, and coordinating meetings. This includes the ability to convey information clearly and professionally.
• The ability to identify issues, think critically, and find effective solutions is crucial, especially when managing complex tasks or dealing with unexpected challenges.
• Building and maintaining positive relationships with colleagues and cross-functional teams is important.
• Work with administrative assistants across corporate functions risk to manage key team issues.
• Ability to manage multiple priorities, tasks, and deadlines.
• The ability to adapt to changing priorities and work environments is valuable, especially in a dynamic environment that involves working on various projects.
• Handling sensitive information with discretion and diplomacy is critical.
• A focus on providing excellent service to internal and external stakeholders.
• Strong proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools.
• Effectively use technology platforms to solve problems, communicate, manage projects and adapt to new technologies.

Nice To Haves

• Bachelor’s degree is preferred.
• experience in Finance is preferred.

Responsibilities

• Managing complex calendars and scheduling
• Overseeing expense reports
• Coordinating meetings, preparing presentations
• Interacting with cross-functional teams/business lines
• Working on highly visible projects (some may be highly technical in nature, including working with data)
• Program management

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED