Administrative Assistant 1st Shift

IDEXX•Dallas, TX

1d•$22•Onsite

About The Position

The ideal Administrative Assistant for IDEXX's veterinary diagnostic reference laboratory is a positive, motivated, self-starter that seeks to find success through helping others and digging in to get the task done. IDEXX Reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise while providing the most complete and advanced menu of diagnostic tests along with technology and tools.

Requirements

Knowledge of Ordering Systems-SAP (preferred)
Experience working with vendors and service representatives
Advanced Microsoft Office proficiency especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination
High organizational discipline, able to manage calendars, documents, priorities, and competing deadlines with structure and consistency
Initiative and self-direction, able to spot gaps, solve problems before they escalate, and doesn’t wait to be told what to do
Proactive ownership, able to take charge of situations, follow through without reminders, and keep others informed
Clear communication skills-writing and speaking in a way that reduces confusion and keeps processes moving
Process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time
Fine attention to detail and take pride in checking items off your list
Master multi-tasker with the ability to shift priorities
Proactive, possess a can-do attitude and focus on being positive and providing solutions
Proven track record of managing administrative tasks in a fast-paced environment and the ability to self-manage
Know when to go the extra mile and how to prioritize
Excellent presentation skills and know how to prepare material for meeting agendas
Able to meet the physical requirements that go with working in a lab – standing and sitting for extended periods of time, use of hands, fingers, and arms to handle tools and controls, occasional need to climb, balance, stoop, kneel, crouch, or crawl, lift up to 25lb, and specific vision ability – close, color, depth perception, and ability to adjust focus
Potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals

Nice To Haves

SAP knowledge

Responsibilities

Ordering lab supplies
Assisting with inventory
Restocking
Managing vendors and other third parties by coordinating services, certifications, and inspections
Purchasing supplies
Assisting with send outs
Scheduling and attending meetings
Assisting with QA
Tracking all receipts for purchasing cards
Mail sorting
Assisting with deliveries
Other duties as needed

Benefits

Hourly pay rate targeting: $ 22 / hr but will be based on experience and qualifications
Opportunity for annual cash bonus
Opportunity for performance based annual merit increase
Health / Dental / Vision Benefits
Day - One 5% matching 401k
Financial support
Pet insurance
Mental health resources
Volunteer paid days off
Employee stock program
Foundation donation matching