Administrative Assistant

SpecSys • New Ulm, MN

1d • Onsite

About The Position

The Administrative Assistant performs administrative and office support activities. Deals with a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Requirements

• Demonstrates reliable attendance and punctuality.
• Strong written and verbal communication skills, including proper grammar, spelling, and punctuation.
• Knowledge of general office practices, procedures, and equipment.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Ability to understand and follow verbal and written instructions.
• Strong attention to detail and organizational skills.
• Self-motivated with the initiative to ask questions, solve problems, and work independently.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• High School Diploma or general education degree (GED).
• 2+ years of experience.
• Any combination of education and experience that would provide the required skill and knowledge for successful performance would be acceptable.

Responsibilities

• Independently able to create presentations using PowerPoint once data is handed off.
• Respond professionally and timely to all emails and phone calls.
• Maintain confidential and sensitive business, financial, personnel, and legal information with the highest level of discretion.
• Serve as a liaison between executives, employees, customers, vendors, and business partners while fostering professional relationships.
• Assist with special projects, research, data collection, and report preparation as directed by executive leadership and independently create excel files from raw data.
• Support office operations by coordinating supplies, services, and administrative processes as needed.
• Assist with client sourcing and marketing campaigns online and via social media.
• Process and perform data entry to maintain accurate electronic and paper filing systems.
• Maintain organized records and ensure documents are complete, accurate, and readily accessible.
• Assist with printing, sorting, and filing projects, both routine and ad hoc.

Benefits

• Medical, Dental, & Vision Insurance
• HSA/FSA options
• Accident & Critical Illness Insurance
• Short- and Long-Term Disability
• 401(k) with Employer Match
• Term Life Insurance
• Employee Assistance Program
• Employee-of-the-Month and Year
• On-site Welding Training and Certifications
• RITALKA University
• Employee Luncheons
• Company Picnic
• Community Volunteering

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED