Part Time Administrative Assistant

SBM Management Services•Thousand Oaks, CA

28d

About The Position

The Site Admin Assistant handles administrative requests and queries from senior managers and supports site managers with employee programs and services. This is a part-time role with the potential to convert to full-time in the future. The ideal candidate is bilingual in Spanish. A valid driver's license and clear motor vehicle record are required for travel purposes, subject to business needs and company driving eligibility requirements. The position has no supervisory responsibilities. Duties and responsibilities may change or be assigned at any time, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The role frequently involves sitting, talking, and listening, and requires the ability to lift or move up to 35 pounds.

Requirements

Associate degree from a two-year college or technical school.
One year of related experience and/or training.
A valid driver’s license may be required based on business needs; employees who drive for work must maintain an acceptable Motor Vehicle Record and meet company driving eligibility requirements.
Ability to lift and/or move up to 35 pounds.
Bilingual Spanish is identified as ideal.

Nice To Haves

Bilingual in Spanish.

Responsibilities

Support site managers with employee programs and services.
Coordinate and organize managers’ schedules and make appointments using administrative software.
Greet scheduled visitors and direct them to the appropriate area or person.
Organize and maintain filing systems, correspondence, and other records.
Answer and screen managers’ telephone calls, provide information to callers, and arrange conference calls.
Read and route incoming mail.
Prepare outgoing mail and correspondence, including email and faxes.
Arrange and coordinate travel schedules and reservations.
Conduct research and compile and type statistical reports.
Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record or transcribe meeting minutes.
Copy correspondence and other printed materials.
Order and maintain supplies and arrange equipment maintenance.