Administrative Assistant Temp

PEMCCO • Baltimore, MD

23h

About The Position

The Administrative Assistant provides day-to-day administrative and operational support to ensure efficient office operations. This role supports internal teams with scheduling, documentation, and communication needs, including administrative support for workers’ compensation and safety/compliance activities. The Administrative Assistant is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality.

About PEMCCO, Inc.
PEMCCO, Inc. is a dynamic and innovative organization dedicated to enhancing urban mobility and transforming transit systems. We are committed to delivering high‑quality transit solutions that improve the lives of our communities. Our culture values integrity, collaboration, accountability, and excellence, and we take pride in the positive impact we make every day.

Work Authorization Requirement:
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of employment visas at this time.

Requirements

• High school diploma or equivalent required
• 1-3 years of administrative or office support experience preferred
• Experience supporting office operations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with document management and electronic filing systems.
• Use of scheduling and calendar management tools.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy in data entry and documentation.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to work collaboratively across teams.

Responsibilities

• Provide general administrative support, including filing, data entry, document preparation, and recordkeeping.
• Manage calendars, schedule meetings, and coordinate logistics for internal and external meetings.
• Serve as a point of contact for internal staff and external partners.
• Prepare reports, correspondence, and presentations as needed.
• Maintain office supplies and coordinate ordering as necessary.
• Assist with tracking, organizing, and maintaining workers’ compensation documentation and case files.
• Provide administrative support to the workers’ compensation and safety/compliance team.
• Coordinate appointments, communications, and documentation related to employee claims or cases.
• Maintain accurate and confidential records related to workers’ compensation and compliance activities.
• Support data entry, tracking logs, and file management for compliance-related reporting.
• Handle incoming calls, emails, and inquiries with professionalism and timely follow-up.
• Assist with meeting coordination, including preparing agendas and taking notes.
• Ensure accurate and organized documentation in shared systems or files.
• Maintain confidentiality when handling sensitive personnel and organizational information.

Benefits

• 15 days of Paid Time Off
• 11 Paid Holidays
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Employee Assistance Program (EAP)
• Voluntary benefits include Short‑Term Disability, Life Insurance, Accident, Critical Illness, Hospital Indemnity, Whole Life Plus, Identity Theft Protection, and Law Assure

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED