Temp Administrative Assistant

City of Raleigh North Carolina•Raleigh, NC

7d•Hybrid

About The Position

The Technology Application Group plays a critical role in supporting Raleigh Water’s mission by ensuring that the IT hardware, systems, and technology resources used across Raleigh Water’s operations are reliable, secure, and properly managed. By maintaining the equipment and data that frontline teams depend on—from treatment facilities to field operations—the group helps keep essential water and wastewater services running smoothly. The Temporary IT Administrative Assistant contributes directly to this support function by providing both administrative and technical assistance focused on IT hardware asset management, data tracking, documentation, and departmental coordination. This position helps maintain efficient day-to-day operations by managing the lifecycle of IT equipment, preparing reports, organizing meetings and events, and assisting with special projects. The role requires strong organizational skills, attention to detail, and comfort working in a fast-paced, technology-focused environment that ultimately supports the department’s ability to deliver safe, reliable water services to the community.

Requirements

High school degree or GED required and three years of clerical/office support experience OR Any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted
Valid North Carolina Class C Driver’s License with a satisfactory driving record, or the ability to obtain within 60 days of hire
Knowledge of IT hardware asset management processes and best practices
Strong skills in spreadsheet, database, and document creation
Excellent organizational, communication, and time-management abilities
Ability to maintain confidentiality and handle sensitive information
Ability to coordinate tasks, support special projects, and work independently within established procedures

Nice To Haves

Bachelor’s degree (4-year) preferred
Five (5) years of relevant government or business experience
Intermediate proficiency with financial/accounting systems, database tools, spreadsheets, and word processing software

Responsibilities

Manage the full lifecycle of IT hardware assets, including procurement, deployment, tracking, maintenance, and disposal
Prepare and maintain asset management reports, spreadsheets, databases, presentations, and related documentation
Coordinate meetings, events, and departmental activities, including scheduling, communication, logistics, and facility arrangements
Support budget development and monitoring related to IT hardware assets; assist with financial transactions and performance measures
Draft, edit, and format correspondence, reports, presentations, and confidential materials
Maintain organized digital and physical file systems; perform data entry in spreadsheets, databases, and department-specific software
Assist with special projects by researching issues, preparing documents, summarizing data, and coordinating with other departments
Travel to multiple Raleigh Water locations throughout the week using a City vehicle