Administrative Assistant

THE CENTER FOR FAMILY SUPPORT INC•New York, NY

22d

About The Position

The Administrative Assistant supports the program by carrying out tasks that ensure the office operation runs smoothly and we can provide quality services to the individuals we serve, families and other stakeholders. The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to creating services that enhance and improve the quality of life for individuals with disabilities.

Requirements

Minimum High School Diploma required.
Proficiency in Microsoft Office, Word, and Excel
2 years’ experience as an Administrative Assistant.
Excellent time management and follow-up skills and ability to multi-task and prioritize work.
Attention to details and problem- solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills

Nice To Haves

AA Degree preferred.
Bilingual (English/Spanish) is a plus.

Responsibilities

Providing support to Office Manager, administrative and program staff.
Answering incoming calls and making necessary outgoing calls and office visits.
Taking messages for staff as needed.
Greet and announce visitors
Track scheduling of conference rooms for trainings and/or meetings
Ensure conference rooms are set up with training materials and/or equipment needed for a day of training.
Maintaining the appearance of the reception area, kitchen, conference rooms after meetings and waiting room.
Sort and distribute incoming and outgoing mail and Fedex packages.
Prepare, organize, and process files for offsite storage.
Ensure the office is always properly stocked/Complete Inventory twice monthly.
Ensure Office Garbage is properly stored in back of office for Waste pick up.
Order office supplies for Offices/Residential department
Process all checks and provide to finance department
Experienced in using Concur to submit, track, and manage invoices efficiently.
Complete new staff ID’s when requested
Restore utility/cable services for residential department and offices when needed
Order furniture/appliance in absence of supervisor
Update Admin lists if needed
Proficient in using Therap, Microsoft Teams, Adobe Acrobat, SharePoint, Word, and Amazon for a wide range of administrative and operational tasks.
Skilled in updating, maintaining, and reconciling schedules using systems such as iCIMS and Microsoft Excel.
Knowledgeable in IT systems and experienced in handling and troubleshooting equipment.
Perform other related duties as assigned.