CMA Administrative Assistant
About The Position
Performs full administrative and general support duties to assist a team of Association Managers and other members of the senior management team. This role requires excellent verbal communication skills for interacting with all levels of personnel, strong customer service and organizational skills, accuracy, attention to detail, and dependability. The ideal candidate will be a self-starter, able to work independently, possess strong multi-tasking skills, meet deadlines, and maintain a positive and professional appearance, attitude, and demeanor. The role operates in a professional office environment and requires consistent contribution as a team player.
Requirements
- Proficiency in using Microsoft Office applications and Outlook email.
- Must possess excellent verbal communication skills.
- Excellent customer service and organizational skills are required.
- Must be accurate, detail-oriented, and dependable.
- Must be a self-starter and be able to work independently without supervision.
- Must have strong multi-tasking skills and meet deadlines.
- Must have a positive and professional appearance, attitude, and demeanor.
- Must consistently contribute as a team player.
- Must operate in a professional office environment.
- Processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
- Lengthy periods of sitting, standing, bending, and stooping are required.
Nice To Haves
- Experience using Vantaca or other Accounting Software
- Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.
Responsibilities
- Maintains electronic files and an efficient information retrieval system.
- Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
- Greets and assists walk-in clients.
- Respond to owner inquiries.
- Assists Association Managers to track and record charges to specific properties.
- Assists Association Managers with researching account information.
- Provides excellent customer service to clients and other employees.
- Coordinates courier for outside print jobs and any other work-related documents/packages.
- Maintains key fobs, access cards, keys and parking decals.
- Assists with any special projects as assigned.
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
