Administrative Assistant

OKLAHOMA MENTAL HEALTH COUNCIL • El Reno, OK

13d

About The Position

Performs administrative and advanced receptionist duties within the agency. The Administrative Assistant supports electronic health record entry, wellness and community connections, and the core team; answers phones and greets visitors and staff; and performs general office duties related to the program. The role includes completing routine and special assignments on a daily basis.

Requirements

• High school diploma or equivalent with specialized vocational-technical or business training.
• Excellent interpersonal and communication skills.
• Ability to prioritize work, perform under pressure, and think quickly in unusual or stressful situations.
• Experience working with community services.
• Detail-oriented, with excellent organizational skills.
• Intermediate computer skills.
• Ability to stand or sit for long periods.
• Ability to lift, push, or pull a minimum of 25 pounds.
• Ability to travel approximately 10% of the time.
• Ability to use a telephone, PC, fax machine, copy machine, and printer.

Nice To Haves

• Relevant associate’s degree preferred.

Responsibilities

• Performs program opening and closing responsibilities for the assigned area, including securing confidential items.
• Types correspondence, memoranda, and reports; copies and distributes information as directed.
• Performs duties needed to understand and maintain the electronic health record system.
• Ensures adherence to documentation processes for prescribed word-processing procedures.
• Coordinates and manages agency forms, materials, and printing requests; receives bids for printing jobs or special projects; checks quality, quantity, cost accuracy, and efficiency; and maintains agency reference manual forms.
• Answers, screens, and routes telephone calls and visitors.
• Directs clients, visitors, and staff to program areas and assists them with their needs.
• Coordinates meetings, schedules, and appointments for clients, staff, and/or the community.
• Assists with facilitating Care Plans for consumers within the Red Rock Health Team.
• Performs other duties as required.

Benefits

• Employer pays a generous portion of health insurance.
• Low-cost dental and vision insurance.
• Retirement plan with employer contributions equal to 5% of annual salary.
• Student loan repayment options.
• No-cost Employee Assistance Plan.
• Three weeks of paid time off, increasing annually between years 2 and 10.
• Nine paid holidays.
• One floating holiday to use at the employee’s discretion.
• Four Rest and Relaxation Days.
• Three days of education leave.
• Four hours of volunteer leave.
• Eligible for annual pay increases and bonuses.
• Employer-paid long-term disability and life insurance.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED