Administrative Assistant

Brown Brothers Harriman•Boston, MA

1d•Onsite

About The Position

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career. Join us as an Administrative Assistant Brown Brothers Harriman is currently recruiting for an Administrative Assistant in our Boston office to support our Chief Human Resources Officer (CHRO).

Requirements

At least 5+ years of experience in an Administrative Assistant/Executive Assistant role.
Proficiency required in business appropriate systems, including but not limited to, MS Office (Outlook, Word, Excel, PowerPoint), travel systems (Navan), expense reporting systems (Concur).
Must be dependable, organized, detail-oriented, possess comfort while multi-tasking, and demonstrate strong follow-up skills.
Ability to handle sensitive information with discretion and professionalism.
Excellent communication and interrelationship skills.
Must be proactive, take initiative, and be open to learning and taking on new tasks.
Professional demeanor and appearance in all settings – i.e., in person, phone, virtual.

Responsibilities

Coordinating all aspects of business travel, including booking flights/car service/hotel arrangements, etc.; travel will be both domestic and international
Processing detailed expense reports in Concur.
Maintaining the CHRO’s calendar in Outlook.
Scheduling meetings and conference calls in Zoom and Teams with international participants.
Manage reception desk on the HR floor, including greeting interview candidates, escorting them to their interview room and ensuring the interviewer is prepared with a copy of the candidate’s resume
Light support of broader Human Resources Leadership Team (HRLT) activities, including minute-taking at meetings, editing and compiling presentation materials in PowerPoint, managing logistics for Town Halls, etc.
Assisting with in-office meetings, including managing invitations/confirmations, room reservations, logging/receiving guests, room preparation, ordering and arranging food & beverage, travel support for guests, coordinating A/V needs, and printing meeting materials, etc.
Supporting a handful of team events with planning, research, reservations, coordination, etc.
Supporting other administrative tasks, as needed, including FedEx, managing supplies, document preparation, answering phone calls/taking messages, etc.