Administrative Assistant | Commercial Construction - Bilingual

TEAMLINX LLC • Columbus, OH

2d • $22 - $26 • Onsite

About The Position

This is an onsite position in Conesville. This position is not eligible for remote work. Some travel will be required. You will support the Operations Manager and Project Managers with administrative tasks to ensure successful project completion. This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow. You’ll also assist with procurement, onboarding, and closeout coordination. Strong communication, organization, and time management skills are essential. Must be fluent in English and Spanish, both written and spoken.

Requirements

• Minimum 2-year degree or equivalent work experience
• Excellent organization skills
• Excellent written and verbal communication skills
• Ability to analyze data, identify trends and make sound recommendations
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint
• Basic working knowledge of project management related to construction projects
• Ability to influence others without direct authority
• Bilingual in English and Spanish required

Nice To Haves

• 1-year Great Plains experience
• 1-year ProCore experience
• Ability to communicate in Spanish

Responsibilities

• Enter jobs into Great Plains & SharePoint, create job folders, process approved change orders, and handle prequals/credit applications.
• Work with PMs to ensure accurate/timely billing, create invoices & pay applications in Great Plains, send/upload billings, and track change orders.
• Submit expense reports, process per diem/check requests, approve fuel invoices, and manage temp time entry with corporate.
• Oversee setup, execution, billing, and tracking of projects, coordinate internal/external meetings, and manage project info flow.
• Order office/job site supplies, PPE, fuel, ice, and water; track & order consumable materials; receive, input, and transfer materials.
• Assist with new hire onboarding, I-9s, LINX setup, on-site orientations, GC screenings, and corporate coordination.
• Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.
• Upload/download project docs, create warranty letters, O&Ms, as-builts, and manage closeout/postmortem reviews.
• Reserve training rooms, order food for meetings, type correspondence, coordinate travel, and create labels for installations.
• Must be fluent in English and Spanish, both written and spoken

Benefits

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree