Property Ops. Administrative Assistant

The Boca Raton•Boca Raton, FL

1d•$21 - $22•Onsite

About The Position

Coordinate and implement department activities and projects, as assigned. Provide clerical and office support and assistance to department management.

Requirements

One-year previous hotel or administrative experience.
Skilled with the use of multi-line telephones and with voice mail
Computer knowledge and ability: Word; Excel; PowerPoint
Office machine experience: Fax; photo copiers with sorting and stapling ability
Knowledge of alphabetical filing systems
Ability to communicate effectively with the public and other Team Members.
Read, write and speak English fluently.

Nice To Haves

Completion of apprenticeship program highly desirable
Previous project experience helpful.

Responsibilities

Coordinating projects and activities. This may involve attending meetings, taking notes and acting upon assigned duties to coordinate the assigned project.
Maintaining communication with departments involved in the assigned project/activity
Routing incoming mail, faxes, and packages.
Answering telephone and assist internal and external guests with requests
Writing correspondence on behalf of the department. Making copies, sends/distributes outgoing mail. Using email system to deliver and accept emails.
Greeting internal and external customers when entering the department. Assisting with a variety of requests.
Maintaining detailed filing system for the department
Maintain office supplies for the department
Report all unsafe conditions immediately.
Attend all mandatory meetings.
Follow and know emergency procedures as needed.
Keep work area clean and organized.
Maintain a good working relationship with other departments, employees, and guests.