Property Ops. Manager, Administrative

The Boca Raton•Boca Raton, FL

17h

About The Position

Coordinate, implement and delegate departmental activities and projects assigned. Provide directions for the other administrative staff and assist all property operations staff with issues and projects as needed.

Requirements

One-year previous hotel or administrative experience.
Previous project experience helpful.
Excellent interpersonal skills
Computer knowledge and ability: Word; Excel; PowerPoint; Knowcross
Office machine experience: Photocopiers with sorting and stapling ability
Ability to communicate effectively with the public and other Team Members.

Nice To Haves

Completion of apprenticeship program highly desirable

Responsibilities

Oversee daily Knowcross assignments of employees to ensure that quality standards are being met and proper procedures are being followed
Performance analysis of direct reports
Coordinate work schedules and duty assignments
Perform orientations and/or schedule training as needed for employees
Interpret and explain work procedures and policies to staff
Prepare and manage reports, manuals, correspondence and other documents using a database or word processing
Review records and reports relevant to payroll, production and other workplace activities for monitoring employee activities
Prepare P&L critiques with the Director and have an overall understanding of capital projects and how the team will be affected
Assist with capital invoice and accounting as well as guidance to contractors during construction
Work with other supervisors and managers to coordinate workplace activities with other departments, units or teams
Implement company or departmental policies, procedures and quality/service standards
Maintain records, including inventory, personnel, orders, supplies, and maintenance documentation
Own the office as your own controlling everything and everyone that comes through.
Be the leader for all administrative duties and tasks for the entire Property Operations department
This position will essentially be one of the many focal points for Property Operations and project management teams.
Monitor Budget and assist with P&L Budget Details
Assist with invoices and quote PO input into Birchstreet
Attend all mandatory meetings
Have a working knowledge of the building management system and adjust accordingly
Appropriately carry the manager on duty phone and delegate calls as needed
Follow and know emergency procedures as needed
Maintain a good working relationship with other departments, employees, and guests