Administrative Assistant

ASRC Federal•Fairbanks, AK

21d•Onsite

About The Position

NetCentric LLC, an ASRC Federal subsidiary, is looking for an Administrative Assistant to join their team in Fairbanks, AK. The administrative assistant's duties and responsibilities include providing administrative support to ensure efficient operation of the office. This role supports both government and company managers and employees through a variety of tasks related to organization and communication. The position is responsible for confidential and time-sensitive material and requires familiarity with a variety of the field's concepts, practices, and procedures. The ability to effectively communicate via phone and email is essential, ensuring all duties are completed accurately, with high quality, and in a timely manner. The role relies on experience and judgment to plan and accomplish goals, with a wide degree of creativity and latitude expected. The Administrative Assistant reports to the Program Manager.

Requirements

HS Diploma required
3 plus years of hands-on administrative office related experience
MS Office to include Word, Excel and PowerPoint
Excellent communication and customer service skills

Responsibilities

Answer and direct phone calls
Maintain internal and external contact lists
Schedule and manage conference meetings and reservations
Assist with maintaining purchase log and the purchasing process life cycle
Assist in the preparation of regularly scheduled reports
Assist new hires with CAC paperwork submission
Develop and maintain a filing system
Receive, sort, and distribute the mail
Travel Coordination
Assist with employee travel arrangements
Acts as a backup travel preparer for government travel
Schedule Federal Passport application/renewals
POC for visitor request forms: Coordinate with staff for approval, notify Security, and schedule with IT for CAC area access
Intake and routing of visitors to areas as required
Serve as POC when manager is not directly available
Support guests
Promotional flyers and documents, support internet and intranet content
Carry out administrative duties such as filing, typing, copying, binding, scanning, and other related tasks
Assist with maintaining site documentation such as handbooks, manuals, reports, diagrams, and more
Create & Manage training database
Safety training: Electricians, Operators, Operations
Notify staff of training requirements and dates (cybersecurity training, etc.)
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner