Administrative Assistant

Apollo Electrical Services, INC•Orlando, FL

17d•Onsite

About The Position

We are seeking a highly organized, detail‑oriented Administrative Assistant to support daily office operations and ensure smooth workflow across the organization. This role requires strong technical skills, excellent communication abilities, and the capacity to work both independently and as part of a team. Experience in the construction industry, particularly with billing, is strongly preferred.

Requirements

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Proficiency in QuickBooks
Demonstrated experience with accounts payable/receivable (G702/G703 A1A Documents)
Excellent verbal and written communication skills
Strong organizational skills with attention to detail
Ability to work independently, stay self‑motivated, and manage multiple priorities
Strong teamwork and interpersonal skills

Nice To Haves

Experience in the construction industry, especially with billing processes
Spanish/English bilingual abilities
Familiarity with project management or construction‑related software

Responsibilities

Manage daily administrative tasks including scheduling, correspondence, filing, and document preparation
Assist with the accounts payable and accounts receivable, ensuring accuracy and timely processing
Prepare invoices, billing statements, purchase orders, and related project documentation (construction industry billing experience preferred)
Maintain organized digital and physical records
Assist with project documentation, vendor communication, and internal coordination
Support management with reporting, data entry, and special projects as needed
Serve as a professional point of contact for clients, vendors, and team members