Administrative Assistant

Marcus & Millichap Company • Palo Alto, CA

31d • Onsite

About The Position

The Administrative Assistant is a core member of the Executive Support team, providing high-quality administrative and operational support to senior leaders. This role ensures seamless day-to-day execution of administrative workflows, including scheduling, travel coordination, communication support, and documentation. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and delivers consistent, reliable support. The position reports to the Chief of Staff and is based at the Company’s headquarters in Palo Alto, CA.

Requirements

• Bachelor’s degree required
• 2 to 4+ years of administrative experience in a professional environment
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office Suite

Nice To Haves

• Maintains confidentiality and uses sound judgment
• Delivers accurate, timely, and reliable work
• Communicates clearly and builds relationships
• Responds effectively to changing priorities

Responsibilities

• Manage calendars, scheduling, and administrative workflows with accuracy and timeliness
• Track commitments, deadlines, and deliverables to ensure executives are prepared
• Maintain organized records, files, and documentation systems
• Support executive, client, and board meeting preparation
• Manage logistics, scheduling, agendas, and materials
• Ensure meeting readiness through timely follow-up and coordination
• Draft, proofread, and format correspondence and meeting materials
• Manage incoming requests and communications with professionalism
• Coordinate with internal and external stakeholders to support scheduling and logistics
• Arrange travel, including itineraries, accommodations, and logistics
• Prepare supporting travel materials and documentation
• Accurately complete expense reports and financial requests
• Maintain accurate contact lists and business records
• Support ongoing management of executive contacts and relationships
• Ensure proper filing and sharing of documents across stakeholders
• Support special projects through research, presentation development, and documentation
• Assist with ad hoc executive requests
• Build working knowledge of company operations to enhance support quality

Benefits

• Paid Time Off
• Paid Holidays
• Paid Sick Time
• 401k + Employer Contribution
• Medical (H.S.A./HDHP option + Employer Contribution)
• Dental
• Vision Plan(s)
• Flexible Spending Accounts
• Group Term Life/AD&D and Voluntary Life/AD&D Plans
• Long-Term Disability and Long-Term Disability Buy-Up Plans
• Employee Assistance Program
• Fitness & Wellness Program
• Other Voluntary Plans
• commissions
• educational assistance program (tuition reimbursement)
• referral program
• car allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level