ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs. The position answers and directs telephone inquiries, maintains confidential personnel files, and helps management prepare confidential employment and labor relations documents. It also supports staffing needs, maintains records, enters sales and meal-count data, reconciles bank deposits and vendor statements, processes vendor invoices, prepares state reimbursement claims, and assists with monthly financial reports. The role requires maintaining a clean and safe work environment and attending required in-service or safety meetings. This is a full-time position with a Monday-through-Friday schedule from 7:00 a.m. to 3:30 p.m., located at Canteen in Carrollton, Texas. The fixed pay rate is $18.00 per hour.
Requirements
- Previous Microsoft Office Suite experience is required.
- Must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephone calls and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management with confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding coverage when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations and item prices against bid specifications, and identify pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and AD
- Disability insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- May be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
- Internal Employee Referral Bonus Available
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
