Administrative Assistant

Golden 1 Talent Acquisition Team•Sacramento, CA

10d•$23 - $28•Hybrid

About The Position

Provides administrative and anticipatory support to ensure smooth operations within Executive Administration. This role involves managing communications, assisting with administrative challenges, coordinating travel, handling mail, maintaining office supplies, operating office equipment, ordering meals for meetings, coordinating department events, and understanding relevant policies and regulations. The position also supports the Senior Executive Assistant and processes subscription and membership renewals.

Requirements

Minimum of AA degree in business related courses preferred.
Minimum of two years of experience as an administrative assistant.
Strong interpersonal skills/friendly
Strong organizational skills
Strong verbal and written communication skills
Dependable
PC and iPad skills, strong in Microsoft Office (Word, Excel, PowerPoint and Outlook) and Adobe
Ability to efficiently use the internet for conference travel coordination
Ability to multitask
Independent worker with ability to be flexible and work well with existing team
Effective follow-through
Quick learner
Responsive
Prolonged sitting throughout the workday with occasional mobility required.
Corrected vision within the normal range.
Occasional lifting, bending and stooping throughout the workday to maintain files and store supplies weighing up to fifteen pounds.
Hearing within normal range. A device to enhance hearing will be provided if needed.
Ability to lift 15 lbs. as may be required.
Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.

Nice To Haves

AA degree in business related courses preferred.

Responsibilities

Answer and route telephone calls; convey information both orally and in writing; assess needs and handle requests, or direct the person or matter to the appropriate sources.
Assist in resolving administrative difficulties while ensuring exceptional service.
Greet and escort employees and visitors to Executive Administration.
Coordinate travel arrangements as needed.
Receive, sort, and distribute mail within Executive Administration. Prepare outgoing mail for processing.
Maintain office filing system and storage.
Maintain office supplies by checking stock to determine inventory levels, anticipate requirements, place and expedite orders, and verify receipt of ordered items. Maintain stock of Board Room supplies.
Operate office equipment such as printers, copy machines, fax machines. Serve as liaison with service and vendor personnel to maintain equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation.
Order and pick up lunch for various meetings as needed.
Coordinate department events.
Maintain a thorough understanding of Board and Corporate Policies as well as state and federal laws and regulations related to credit union compliance including bank secrecy and anti-money laundering laws appropriate to the position.
Provide support to the Senior Executive Assistant.
Process subscription and membership renewals as needed.
Perform other assignments as required and requested.