Administrative Assistant

State of Montana•Butte, MT

12d•Onsite

About The Position

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The Public Safety Division operates Montana’s prisons safely and securely and provides supervision and support for offenders in the community through its Probation and Parole Bureau. The work performed in this division is integral to the department’s mission to create a safer Montana through accountability, rehabilitation, and empowerment. Make a difference! Join us today! The Administrative Assistant is responsible for a variety of administrative, developmental, operational, and other activities in support of agency work.

Requirements

High school diploma or equivalent
1 to 2 years of job-related work experience

Responsibilities

Managing phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff.
Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software.
Maintains data logs in established software programs and produces statistical information upon request.
Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested.
Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.