Administrative Assistant-SHS

Emory & Henry University•Marion, VA

1d•Onsite

About The Position

The SHS Administrative Assistant supports the operations and function of the School of Health Sciences. More specifically, the position will support the office of the Interim Dean for Health Sciences.

Requirements

Proficient with Microsoft Office Suite, Google, and Adobe Acrobat.
Ability to maintain confidentiality.
Ability to function independently in a fast-paced, occasionally stressful environment.
Excellent time management skills with a proven ability to meet deadlines.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Associates degree and related work experience preferred.
Previous experience working in a professional office or educational setting preferred.
High School

Responsibilities

Comply with all rules, policies, and procedures as established by Emory & Henry University and the School of Health Sciences.
Work efficiently and effectively in the use of standard office equipment and/or practices, including but not limited to: copier, phone system, general computer software (Word, Excel, Adobe Acrobat. Google, etc.) and University specific software.
Assist with management of SHS Budgets, including entry and tracking of invoices in the University’s Financial Management System.
Prepare agendas, make travel arrangements, and maintain calendars for the Interim Dean of Health Sciences.
Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement policy or process changes as appropriate.
Screen incoming calls and correspondence and respond independently when possible.
Facilitate the scheduling of events or conferences held on the Health Science Campus.
Direct preparation of records, such as agendas, notices, minutes, and resolutions for SHS meetings.
Prepare confidential correspondence, reports, and other documents.
Compile undiscoverable minutes for the Behavioral Assessment & Intervention Team.
Operate personal computer and software, including the ability to create and manage databases, spreadsheets, tables, digital signage, and external report formats.
Monitor and insure the appropriate use of photocopy and fax machines.
Serve as the point of contact for reporting building and/or campus maintenance and repair needs to the Facilities and Housekeeping departments.
Input and manage the card swipe building access data for faculty, staff, and students.
Maintain office supplies that are necessary for the Dean’s Office.
Maintain a professional work environment.
Perform other duties as assigned.